1. 1. Download this Faith Leader Referral form. Have your faith leader complete it, sign it in ink, and send it back to you as a PDF. You must then upload it as part of the application when prompted. This is a required form and you will not be able to proceed without it.


2. 2. Download this Training Site Agreement. Have your preceptor at your clinical site complete it, and sign it in ink, and send it back to you as a PDF. You must then upload it to the required area in the application. This is a required form. Your application will not be processed without it. Please note, family members may not act as your preceptor.


3. 3. Complete the New Student Application form for the CPE or SIT units following the application process below. All sections of the application must be completed, and all required documentation submitted. The required documentation is:
• Provide a reflective autobiography of 3-5 pages giving special attention to pivotal life events and relationships that have shaped you as a person.
• Describe a situation where you helped a person in a difficult situation (applicants with previous CPE experience may should provide a case study).
• Describe your understanding of Clinical Pastoral Education and what you hope to gain in personal and professional development.
• Provide a brief Curriculum Vitae that describes your education, training, and work experience.
• Upload a copy of your government issued photo identification.
• A fully completed and signed (in ink) faith leader referral form
• A fully completed and signed (in ink) clinical site agreement

New CPE Student Application

New SIT  Student Application



4. 4. The application requires you to pay the application fee. The application fee is non-refundable.
5. 5. Participate in an admissions interview.

Once your application is approved, you will receive another e-mail containing the link to your enrollment agreement. This document is the final step in the enrollment process and requires payment of your tuition in full. If your employer or other entity is making payment for you, please inform your interviewer.

New Student Enrollment Process

Following approval of the New Student Application form, applicants must complete the ICPT New Student Enrollment Agreement (EA) for the CPE or SIT units.

A link will be provided by the Admissions and Enrollment office to complete the Enrollment Agreement. All sections of the form must be completed, and all required documentation submitted.

Tuition and fees must be paid, in full as part of the enrollment process.

Check your email and spam/junk folders for your system-generated personal EA link.

Returning Student Enrollment Process

Students that return to ICPT within three (3) months following completion of each unit must complete the ICPT Returning Student Enrollment Agreement for the CPE or SIT units. A link will be provided by the Admissions and Enrollment office to complete the Enrollment Agreement. All sections of the form must be completed, and all required documentation submitted:

Complete a Returning Student Enrollment Agreement for each new unit.

Tuition and fees must be paid, in full as part of the enrollment process.

There are technical, system, and network requirements that you, your computer should, and internet must meet to ensure you have a successful learning experience.

 

Personal Technical Requirements

Computer skills: Basic computer skills and experience utilizing a computer is needed. You must know how to navigate the file systems, save and open files, install software, and print documents.

Internet/Browser Basics: Access and ability to connect to high-speed internet is required to take our IDL courses. You should know how to open and close browsers, bookmark URLs, input URLs into the location/address bar, navigate the Web, download and upload files from Web sites and join online calls/meetings.

Computer Hardware Basics: Utilizing your system's or accessory camera, sound (speakers/headphones), and microphone are required for the IDL experience. You should know how to connect install (if applicable), use, and troubleshoot this hardware on your computer.

Email & Calendars: All accepted students will be issued ICPT.edu credentials with email inbox and calendar accessible through Outlook. Email is the primary mode of communication and must be checked regularly. You should know how to access, save and organize emails, as well as send and open attachments. You should be able to view, manage, and join calendar events from Outlook or Teams.

System Requirements

Windows PC

Operating System: Windows 11, Windows 10 (excluding Windows 10 LTSC for Teams desktop app), Windows 10 on ARM, Windows 8.1

Computer & Processor: Minimum 1.1 GHz or faster, two core (4 core recommended for better call/meeting experience)

Memory: 4.0 GB RAM

Hard disk: 3.0 GB of available disk space

Audio/Video: Standard laptop camera, microphone, and speakers

Mac

Operating System: One of the three most recent versions of macOS. You can find information about the latest macOS versions, and how to upgrade your version of macOS, here.

Computer & Processor:Intel Core Duo processor (four-core processor or better is recommended)

Memory: 4.0 GB RAM

Hard disk: 1.5 GB of available disk space

Audio/Video: Compatible webcam, microphone and speakers, headset with microphone, or equivalent device

Network Requirements

Internet Requirements: High speed internet access with wireless or wired connection. Bandwidth speeds must be a minimum 20 Mbps/100 Mbps upload/download speeds. It is recommended to have upload/download speeds of 35 Mbps/300 Mbps for better performance.
Internet Browser Requirements: Microsoft Edge, Google Chrome (latest version), or Safari 15+

Tuition must be paid, in full, prior to the start of the unit unless the student has a Third-Party Sponsor and with the approved Third-Party Sponsor paperwork on file (see Third Party Sponsorship section in handbook for more details). Failure to pay in full prior to the start of the unit and/or failure of Third-Party Sponsorship payment will result in disenrollment.

 

Standard Tuition & Fees

Application Fee (one-time, non-refundable)	$150.00
Tuition per Unit for Supervisor in Training (SIT) Units 1, 2, 3, or 4	$1335.00
Tuition per Unit for Clinical Pastoral Education Units 1, 2, 3, or 4	$1335.00

Other Fees

Returned Check Fee	$50.00
Certificate of Completion Replacement Fee	$50.00
Payment/Refund Processing Fees*	varies

*Payment and refunding fees are determined by the student choice of payment method vendor (i.e. PayPal, etc) 

 

Payment Methods:

Tuition is paid during the enrollment process online by credit/debit card or PayPal Credit only. Telephone payments will not be accepted. All refunds are processed through the student’s selected payment method, which may include processing fees. 

PayPal transactions mayincur processing fees, which are not returned by PayPal in the event of a refund. PayPal’s current standard fee rate for online transactions is 3.49% of the transaction amount plus a fixed fee ($0.49). Additional PayPal fees may apply such as international transaction fees. All applicable PayPal fees can be found at https://www.paypal.com/us/webapps/mpp/paypal-fees.

 

 

Prepayments & Tuition Holdovers:

 

Students and/or Sponsors may pre-pay for multiple units in advance (not to exceed 12 months in advance). However, should unit cancellation or withdrawal occur, any applicable refunds may not be held over for future units. Refunds will be processed in accordance with ICPT’s Refund Policy.

The Institute for Clinical Pastoral Training (ICPT) maintains a refund policy that clearly identifies the refund due if the student cancels, withdraws, or is terminated from the program or if ICPT cancels a unit. The following definitions and procedures are the key components of this policy.

Definitions

Administrative Withdrawal / Termination –Institution may terminate a student’s enrollment in a unit for failure to meet academic, attendance, and/or conduct policies. No advanced notice is required for administrative withdrawals and may occur for the following reasons:

1. failure to attend two (2) consecutive video group meetings; and/or
2. failure to attend two (2) consecutive supervisory coaching sessions; and/or

Student Disenrollment – Student formally requests to disenroll from the unit/program. The date of the formal notice to ICPT faculty or staff is the effective date of the student disenrollment. Students may submit cancellation/withdrawal requests to the Director of Education and Administrative Director at withdraw@icpt.edu Student disenrollment is categorized as:

1. Cancellation / No Start –Student accepted for Enrollment by ICPT requests disenrollment prior to the start of the unit and/or within the first week of the unit with no academic activity (see Last Day of Attendance definition for academic activity).
2. Withdrawal – Student requests disenrollment within the first week of the unit with academic activity and/or requests disenrollment within the second week of the unit or thereafter.

No Show – Student never attends class at the institution after enrolling and does not inform the institution. Students who do not attend or communicate with ICPT within the first week will be automatically disenrolled as a No Show.

Program Cancellation – ICPT cancels a unit prior to or after the start date.

Applicant Rejection – Application for enrollment is rejected by ICPT following the submission of a Student Application.

1. failure to log into the ICPT Learning Center for two (2) consecutive weeks; and/or
2. failure to attend and post on the discussion board in the ICPT Learning Center for two (2) consecutive weeks; and/or
3. failure to submit two (2) consecutive required assignments; and/or
4. failure to comply with ICPT policies and procedures.

Last Date of Attendance (LDA) – Due to the nature of ICPT’s Interactive Distance Learning environment, the last date of attendance is defined as the last date of student academic activity within the ICPT learning environment, including: accessing course content in the Learning Management System (LMS), submitting an assignment, and/or participating in a supervisory session, discussion forum, or cohort meeting.

Date of Determination (DOD) –The effective date of cancellation: the date of ICPT program cancellation, the date the student provides cancellation/withdrawal notice to the institution, or the date the institution terminates or disenrolls the student by applying the attendance, conduct, or satisfactory academic progress policy.

 

Refunds

 

Refund Amounts are determined based on the nature and date of cancellation, rejection, and/or last day of attendance. All Students rejected or disenrolled from a unit will receive a Tuition Refund Worksheet. Refunds, if applicable, will be processed within 45 days from the date of determination via the method of payment utilized by the student (e.g., debit/credit card, PayPal Credit, or check (if applicable) subject to payment method processing fees. ICPT is not responsible for lost checks.

 

Applicant Rejection – Student will be refunded 100% of tuition paid; ICPT will retain the application fee.

Program Cancellation – Students enrolled prior to cancellation will be refunded 100% of tuition and fees paid.

No Show, Cancellation, or No Start – Student will be refunded 100% of tuition paid; ICPT will retain the application fee.

Withdrawal or Termination - Refund amounts for Withdrawal or Termination after the Start Date of a Unit will be based on the student’s LDA. When determining the number of weeks completed by the student, the institution considers a partial week the same as if a whole week were completed.

1. First Week of Unit – Student will be refunded 90% of the tuition paid. ICPT will also retain the Application fee.
2. Second through Sixth Week of Unit (12^th week for part-time units) - ICPT will retain the Application fee; plus, a pro rata portion of the tuition for the training period completed.
3. After the Sixth Week of Unit (12^th week for part-time units) – Student is not eligible for refund and is responsible for all tuition and fees.

Many students are very typically enrolled through our corporate clients whereby the client determines their enrollment needs including the number of units taken and the unit start dates. They also pay for the training. In these instances, the application and enrollment process are adjusted to meet the client’s expectations.

ICPT’s current policies and procedures, academic offerings and unit syllabi are detailed in the Student Handbook. Click here to review the current handbook.

The Clinical Training Guide is a supplement to the Student Handbook.